Academic Personnel
LEAVES AND ABSENCES
PPM 230-10-Leave Policy for Academics
APM 740-Leaves of Absence/Sabbatical Leaves
UC Family Friendly Policies for Faculty
Faculty on academic-year appointments are expected to be in residence from the beginning of the Fall term through the end of the Spring term. Types of leave and approval authority are detailed in Academic Personnel Manual Section 740, and the Policy and Procedure Manual, section 230-10 (see URLs above) and are summarized below. Note that, during a period of unpaid leave, the faculty member is responsible for continuing enrollment in health care and certain other welfare plans. Check with the Department Benefits representative for details.
Absences
You must obtain absence approval from the Department Chair if you are going to miss a class or will be absent for even one day during the academic year. Furthermore, university insurance will only cover employees on pre-approved leave.
Illness/Personal Emergency
Faculty/instructors do not accrue sick leave. In the event of illness or personal emergency, notify the Chair.
Vacation Leave
Academic year appointees do not accrue vacation but may take vacations during the summer months.
Leaves During Final Exam Week
- Faculty and visiting faculty are expected to be present and available during final exam week.
- If absence cannot be avoided, the department chair may designate another faculty member to administer the exam.
- The original instructor is responsible for assignment of final grades.
- The Committee on Educational Procedures at the Academic Senate (CEP) must approve a faculty member's absence ahead of time (only possible if discussed with the Chair ahead of time).
- Vice Chancellor for Academic Affairs will NOT approve leaves of absence during final examination week that have not been approved by CEP.
Sabbatical Leave
A sabbatical leave is a privilege accorded to qualified faculty to enable them to engage in intensive programs of research and/or study, thus to become more effective teachers and scholars and to enhance their service to the University.
Faculty earn one sabbatical credit per quarter. The maximum accrual is 30 credits. Click here for more information on sabbatical requests.
Family and Medical Leaves
UCSD have a variety of programs and policies to accomodate family leaves, for example childbearing leave. For more information, review the UCSD Family Accomodations brochure and speak with one of the HR representatives.
Academic Leave of Absence Form (ALAS)
This form is required for sabbatical and any other leave request of over 10 service days during the academic year. It is available from HR, on the sabbatical resource page above or at: http://academicaffairs.ucsd.edu/offices/apo/forms.htm.
The ALAS must be approved prior to leave. The Department requests that the ALAS form be submitted at least four weeks prior to effective date of leave (meaning payroll start date vs service date in the case of a sabbatical leave) to allow for routing and approval by the Dean and the SVCAA.
