Purchasing Guidelines

Fiscal Services

 

PURCHASING GUIDELINES

Please contact purchasing@psy.ucsd.edu for any purchasing questions not answered below:

GENERAL OFFICE SUPPLIES

The department stocks commonly used office supplies in the Purchasing Office.  The supplies are available to all departmental personnel.  Please see the Purchasing Office to order supplies that aren’t regularly stocked.

STORE

UCSD's Marketplace is an online shopping site offering a wide range of products that can be recharged directly to your index.  UCSD Single SignOn and an index number are required.

UCSD BOOKSTORE

Bookstore purchases should be charged directly to an index number.  See the Purchasing Office for information about how to allow others (lab staff, graduate student) to charge purchases to your index at the Bookstore.

EXPRESS CARD

The Express Card can be used like a credit card for purchases at both online and brick-and-mortar vendors. The Express Card has a limit of $4,999 and charges post directly to your index.

The Express Card website contains information about how to obtain an Express Card (brief online training is required), Express Card restrictions, and cardholder responsibilities. As with all purchases that are made with university funds, receipts and packing slips must be turned in to the Purchasing Desk as soon as possible.

EXPRESS ORDERS

The university has recharge agreements with a selection of non-UCSD vendors  (e.g. Fisher Scientific, Sigma-Aldrich Chemicals). Please see the Purchasing Office to place an Express Order.

PURCHASE ORDER

Contact the Purchasing Office for information about placing a Purchase Order with a specific vendor for products not available via campus recharge. Common examples are furniture, high-value equipment, consultant costs, and Human Subject Payments (below).  

HUMAN SUBJECT PAYMENTS

Cash for Human Subject Payments is obtained via Purchase Order (above). Please allow two weeks from date of placement of Purchase Order to receipt of Cash.

ANIMAL PURCHASES

Animal procurement is overseen by UCSD’s Animal Acquisition Program. Please see the Purchasing Office for these purchases.

Telephones/Calling Charges
REIMBURSEMENTS

The preferred method of purchasing is through one of the methods cited above. In the event you purchase something with personal funds, please complete the Reimbursement Request Form and turn it in to the Purchasing  Office. 

OTHER PURCHASING RESOURCES:

Campus Recharge Options:

Purchasing (Procurement and Contracts)

 

FISCAL STAFF
  • Business Operations Manager:
  • Sue King
  • 858-534-0289
  • 5217 McGill Hall