STUDENT AFFAIRS
COURSE SCHEDULING
General Timeline for Scheduling Process
Course scheduling is coordinated by the Student Affairs Office. Teaching times preferences are then proposed to the campus scheduling office who oversees scheduling requests for the entire campus.
Request for Fall teaching times sent out January.
Request for Winter teaching times sent out June.
Request for Spring teaching times sent out September.
Call for Summer proposals sent out October.
Scheduling takes about 3 months to be finalized. Contact Hermila Torres if your availaiblity changes for an upcoming quarter.
If you need to make changes to your teaching plans, please contact Erica Negretti immediately.
Quarterly Teaching Request
Quarterly course scheduling is coordinated by Hermila Torres.
Preferred teaching times are requested from faculty and instructors four (4) weeks before the final deadline (campus scheduling office deadline).
A number of factors must be accounted for when planing the departments course schedules (classroom availability, faculty availability, balance in our course spread across days/times and research areas, and conflicts with department colloquia or meetings).
Priority is given to ladder-rank faculty who submit times by deadline. While we try to give priority to ladder-rank faculty submitting requests to our office, that doesn't give us priority with the campus scheduling office.
The proposed schedule is reviewed by the student affairs manager, department manager, and department chair for approval before it is submised to the campus scheduling office for further processing.
Unplaced courses can occur when there are too many requests from multiple departments for them same time and room capacity. Instructors are immediately contacted by the student affairs office to find alternate teaching times.
A final look confirmation email is sent to instructors verifying their teaching schedule for courses go live on TritonLink. Once course are on TritonLink students can begin registering.
Course final exam schedules are emailed to instructors during week 10 of the quarter.
Yearly Teaching Plans
Yearly teaching plans are coordinated by the Student Affairs Manager (Erica Negretti).
Requests are submitted during Fall quarter for the following academic year. Sabbatical/leave requests should also be submitted during this time.
A course approval must be processed for faculty who are proposing new courses or changes to existing courses. Please also submit these details to Erica Negretti. Course approvals may take several months to be processed, so it is important to coordinate this in advance.
STUDENT AFFAIRS STAFF
- Undergraduate Advisors:
- Brandi Ellis
- 858.534.8499
- Hermila Torres
- 858.534.7143
- Graduate Coordinator:
- Carissa Hermosillo
- 858.534.3002
- Student Affairs Manager:
- Erica Negretti
- 858.822.7481
